Final_Instructions_19Cycle

 Final Instructions

 Important

Please bring to the event a printed and completed indemnity form located here. Check the team list for your relevant event on the home page to ensure that all details for your team including category are correct. 

GEAR CLEAN: We are also asking competitors to ensure that all shoes, gaiters and bikes brought to the event have been cleaned to avoid the spread of weeds in the Cotter Catchment Area. ACT Parks have kindly granted us permission so please exercise due diligence and ensure you are not spreading weeds.

• • Ensure that all team members sign a separate indemnity form. Parents or guardians must sign for people under 18. Also provide registration number(s) of your car(s) at the Hash House.
  • Medical advice: All competitors should consider advising their partner of any pre-existing medical conditions (such as diabetes, asthma, epilepsy, susceptibility to anaphylaxis) that may require first-aid action on course. This should include a description of the symptoms, the required first-aid action, and the location in their bag of any medication (such as sugar, ventolin, epi-pen, anti-histamines).
  • Present your completed indemnity form at the registration desk.

 Where

The Hash House is located at Laurel Camp on Laurel Camp Road. Parking is limited at the Hash House site, so please carpool where possible.

 Registration, Map Availability, Start Times

The night event will commence by way of a mass start at 17:00 sharp, with a final briefing at 16:40. Registration for the night event will open at 15:30. The day event will commence at 09:00 sharp, with a final briefing at 08:50. Registration for the day event will open at 07:30. To register for either/both events, you will need to bring:

• • first aid kit, so that it can be checked; see below for what it must contain
  • one completed indemnity form per team member.

Electronic scoring: As this event is also using the Navlight system of scoring, each team member will be issued with a wristband and tag upon registration.

You will also be given premarked maps, control descriptions, course setter's notes and a small copy of the map to be used as a flight plan. We recommend that you arrive at least an hour prior to the start of the event to allow enough time for final preparations and route planning. Each team must mark their intended route on the flight plan and hand it in before starting. 

 Map Details

There will be one A3 map, 1:25,000 with 10 m contour interval. It contains mainly pine forest with sections of native bush. The course setters notes and control descriptions have been printed on the back.

 Water

Please bring enough water for at least 4 hours. There will be one water drop on course, however please plan to be self-sufficient. We do not recommend drinking any water found on course.

 Please Bring to the Event

• • completed indemnity form
  • map will be printed on Teslin waterproof paper with control descriptions on reverse side. Contact or map case optional.
  • Coloured pens, pencils, scissors, highlighter pen, board for map preparation
  • plate, bowl, cup, cutlery (so you have something to eat the hash house food with - we don't provide disposable items!)
  • a seat each to use at the Hash House

 Carry on Course

Mandatory Equipment

• • Whistle (per person)
  • Basic first aid kit (that includes 2 compression bandages and 1 wound dressing) (per team)
  • Helmet (if competing on the bike)

Other items we recommended that you carry

• • food for the event
  • water for 4 hours. 
  • compass
  • gaiters
  • watch
  • Mobile phone for emergencies.
  • Space blanket (per person)
  • Sunscreen, sun-hat and/or beanie.
  • raincoat, warm jacket
  • thermals
  • gloves
  • beanie
  • spare tubes (cyclists only)
  • pump (cyclists only)

 Mobile Phone Coverage

Phone coverage is relatively good across the majority of the northern half of the course, with the southern half being a bit more patchy. The emergency satellite phone number will be printed on the front of the maps.

 Restrictions

• • No pets; no alcohol; no firearms: no fires
  • No altimeters, pedometers or GPS-capable devices such as watches and smartphones.
  • Smartphones may be carried for emergency use only - they cannot be used for time-keeping or photography.

 Summary of Event Rules and Scoring

• • The only navigational aids permitted are the maps we provide together with your compasses.
  • Teams consist of 2 to 5 competitors and must remain within earshot of each other at all times. All members must simultaneously get to within 5m of each control point.
  • All team members must punch their Navlight tags at each control to score points.
  • If a Navlight punch has failed, record the three letter code visible inside the end of the punch.
  • Competitors must not enter out-of-bounds areas; gates must be left as found; stock must not be disturbed.
  • The organisers may disqualify a team if it acts against these rules or against the spirit of the event.
  • A team can retire a member at the hash house. This will finish that team's event. A new team can form but it must start with zero score.
  • Late Penalty: 10 points per minute (or part) late. Disqualification if more than 30 minutes late.
  • If teams score equal points then the first team home will have a higher rank.

 Presentation and Awards

• • Food and drinks will be available from 09:30 for the night event and 14:30 for the day event. Bring your own eating utensils
  • Certificates and Mugs for winners